Web Minister, in a nutshell

Warrants
• Only required for group web ministers
• Must be approved by group Seneschal
• Term is 2 years for group web ministers and 3 for Kingdom (with 1 year renewals)
• Must include:
  • Group Name
  • URL of the web site
  • Applicant’s SCA Name
  • Applicant’s Legal Name
  • Applicant’s membership number and expiration date
  • Applicant’s address, telephone number, and email address
  • A statement denoting how much of the applicant's personal information (legal name, phone number, personal email address, etc.) may be posted on an online roster

Duties
• If no group web minister, falls to the Chronicler
• Ad hoc reporting and a yearly report by 15 December
  Reports Include:
  • Everything in the warrant info above (this helps to ensure that information is all correct at least once a year)
  • When do you plan to leave office? (not when your warrant ends)
  • Do you have a deputy ready to take over for you?
  • Narritave: Anything awesome to report?
  • Narritave: Anything bad to report?
• Must notify if url change

Publication Permissions
• A written release shall be obtained to publish artwork, poems, stories, copyrighted materials, or any other works.
• The Group Web Minister must have specific permission from each person to publish their physical address and phone number.
• Not required for:
  • Group Regnum (SCA name, office, or role email address (ex. webminister@yourbranch.org).
  • Letters submitted for publication by group officers that pertain to the duties of their office.
  • Local calendar of activities
  • Minutes of the monthly business meeting

What are the duties of a web minister?

The Atlantian Great Book of Law, Chapter 5, lays out the duties of the Kingdom Web Minister as follows.

Duties of the Kingdom Web Minister
The Kingdom Web Minister shall maintain and monitor the Kingdom's Internet resources and interests to include the sub-domain names, Atlantia.sca.org and the Kingdom email aliases. Monitor the recognized web pages of the Kingdom to ensure that they are in compliance with current SCA and Kingdom policy. The KWM's office also lends technical assistance to the recognized web ministers and other Atlantian branches or recognized groups desiring to create a web presence as needed.

Branch Web Ministers

The duties of a group web minister are really not that different. They're just on a smaller scale. The web minister for a local group will generally keep the local group's website up to date and work with the Seneschal to ensure that credentials are successfully passed from one officer to their successor. Branch web ministers are responsible for making sure that their digital presence is up to date and adheres to both Kingdom and Society policies and reregulations. The office of Web Minister is not a required branch office but it is strongly recommended that any branch which intends to maintain a digital presence identify a person to lead that effort.

Group/Guild/Special use or interest Web Ministers

The Kingdom of Atlantia has a variety of groups, Orders, guilds, etc web presences in addition to branch and Kingdom web presence. The persons identified as the web minister for those resources is, much like a branch web minister, responsible for the day to day management of those sites and their related operations but they are not warranted as officers.

Can you help us reset or recover a password?

Sometimes. If your website is maintained on a Kingdom resource then yes. We can usually retrieve or reset your various passwords. However, if your group has elected to manage your websites or services externally, for example; using your own hosting, managing your own e-lists, using an external email service such as GSuite, etc, then our options are severely limited.

How do I get a warrant to be a Web Minister?

In most cases, such as for a local branch, getting your warrant as a web minister is fairly straightforward. Please fill out the warrant request form and provide the requested information. Once we verify with your seneschal that you are the incoming web minister you will be issued a warrant for a period of 2 years.

I'm a Web Minister, when do I report?

The Kingdom reports to Society are due on
Feb 15th (Annual), March 1st, June 1st, September 1st, and December 1st
If there is something you want to go up to Society then I should have it to me before those dates. The only required report is an annual report which is due by 15 Dec.

End FAQ